BPM software on the cloud and what we need to know

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As per A Strategy Guide for Business and Technology Leaders by Andy Mulholland, Jon Pyke and Peter Fingar, Business Process Management as a Service (BPMaaS) creates unique business processes designed for specific purposes to link together multi-company value delivery systems that in the past weren’t feasible or economical to join together. BPMaaS is all about the complete management of business processes, and puts business users in charge of their processes. In many ways, BPMaaS is what sets enterprise cloud computing apart from consumer cloud computing. Unique business processes are how companies differentiate themselves, and are thus paramount to the enterprise use of cloud computing for competitive advantage. BPMaaS covers the full lifecycle of business processes, from their conception, design implementation and optimization coupled with a robust workflow engine.

Cloud BPM software

BPM Software on the Cloud

Bringing BPM software capabilities to the Cloud enables multiple companies to share a common Business Process Management platform and fully participate in an overall end-to-end process management including capabilities to build BPM applications. So what does it mean to put your processes on the Cloud?

On one hand, there are the obvious benefits of collaboration across dispersed geographic locations and a more cohesive value chain enabled by collaboration beyond the firewall. BPM software as a Service (BPMaaS) is also an excellent way to test project pilots and then have them delivered on demand putting the controls directly in the hands of business owners for decisions on size of investments, scalability etc.

On revenues, BPMaaS radically reduces risk and startup expenses for innovation initiatives letting companies take more small bets and test out more new ideas. With no upfront capital expense, new BPM software projects can be scaled up instantly if they take off, or shut down quickly if they fail. This sort of elasticity promotes agility and provides a launch pad for truly innovative ideas.

Beyond the firewall, putting processes on the Cloud also allows organizations to collaborate in new ways with its trading partners, and collaboration is the key to gaining competitive advantage across the value chain. By establishing shared work spaces in “Community Clouds” employees from multiple companies can work together as a “virtual enterprise network” and function as though they were a single company. They all participate in the same value delivery system, sharing computing, communication and information resources. This is especially important as no one company “owns” the overall value chain.

For someone who consumes Cloud based services and BPM software, it is key to remember that Cloud delivery is still in its infancy and accounts for less than 10% of all software product and services delivery models. As per a Gartner report, recognize that BPM PaaS vendors’ view of elasticity generally means that they will enable more services and more capacity for you, but in many cases, this enablement is not automatic and not really elastic.

Plan your budget with the understanding that, even when “elasticity” is automated, it is usually only automated to increase, rather than decrease. As a result, your payments may stay the same, even though your consumption decreases.

Examine the multi-tenancy claims of a BPM PaaS or cloud-enabled BPM software vendor against available reference models. The aforementioned limitations in elasticity suggest that vendor claims of more-advanced “shared everything” multi-tenancy maybe exaggerated.

More about the Cloud in my next post.

Happy reading!

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